Locations:
- Milwaukee, Wisconsin
- Madison, Wisconsin
Job Description:
Come join our team! Henneman Engineering is a full-service, multi-disciplinary engineering design and consulting firm. We are headquartered in Champaign, Illinois and have additional offices in Waukesha and Madison, Wisconsin. Over the decades, Henneman Engineering has proven itself to be an industry leader in mechanical, electrical, structural, industrial and plumbing engineering design. We are committed to delivering innovative, energy-efficient, and cost-effective solutions to our clients, while promoting a welcoming and motivated culture for our employees. We are proud to be certified as a Women Business Enterprise by three certifying agencies.
Henneman Engineering is looking for a full-time Administrative Assistant to handle general office tasks and administrative duties. We are looking for a self‐starter that can take a task from start to finish without continuous oversight. Attention to detail, the ability to multi‐task, and a cheerful disposition are necessary to succeed in this position.
Essential Duties and Responsibilities:
- Greet clients and other callers, both in person and over the phone
- Organizing and scheduling appointments, meetings, and trips
- Maintaining inventory of office supplies and ordering more supplies as needed
- Keep record of company vehicle maintenance and take cars in for maintenance; maintain car usage log.
- Assist engineers with specifications and other miscellaneous projects
- Use project management software to log RFIs and project work
- Type and distribute letters and other documents as requested
- Create project intake forms and expense reports
- Maintain credit card receipts
- Collect, organize, and distribute mail
- Take any outgoing mail or packages to the post office as necessary
- Run miscellaneous errands as necessary
- Maintain and update Indeed job board
- Additional other office tasks and administrative duties as needed
Education and/or Experience
- Associates degree required. Bachelor’s degree highly preferred.
- Minimum two years working in the service or administrative industry required.
- Experience working with Microsoft Office suite highly preferred.
- Notary public highly preferred.
Additional Requirements:
- Strong analytical and problem‐solving skills
- Believes in a proactive approach over reactive
- Strong written and oral communication skills
- High level of accuracy and attention to detail
- Highly proficient in Microsoft Office Suite
- Ability to prioritize work, meet deadlines and concentrate on detailed information
- Amiable personality that works
Benefits:
- 401(k) with employer match
- Health, Vision, and Dental insurance
- Short & Long term disability
- Flexible spending account and health savings account
- Parental Leave Policy
- Paid Time Off
This Job Is Ideal for Someone Who Is:
- Dependable — more reliable than spontaneous
- Adaptable/flexible — enjoys doing work that requires frequent shifts in direction
- Detail-oriented — would rather focus on the details of work than the bigger picture
- Autonomous/Independent — enjoys working with little direction
